The Louisville Free Public Library Foundation is seeking a detail-oriented and organized Data Entry Specialist to join our team on a part-time basis. This in-office role supports our fundraising team by maintaining accurate donor records, processing contributions, and ensuring the integrity of our donor database. The position offers a flexible schedule, 8–16 hours per week, at $20/hour. If you’re passionate about supporting libraries and have a knack for precision, we invite you to apply and help us make a lasting impact in our community.  Interested parties are asked to submit a cover letter and resume by June 30 to Danah Zimmerlee, Executive Administrator: danah.zimmerlee@lfplfoundation.org.

Position Title: Data Entry Specialist                        
Position Type: Part-Time
Location: In Office                                                       
Reports to: Executive Administrator

Job Overview:

The Data Entry Specialist is responsible for ensuring accurate and timely entry of donor information and donor contributions into the Library Foundation’s database. This role plays a key part in supporting fundraising efforts, donor relations, and ensuring the integrity of donor records for effective communication and reporting.

Key Responsibilities:

• Accurately input donor data, including contact information, donations, and other relevant details into the donor database.
• Maintain and update donor records, ensuring they are current and accurate.
• Process donations and pledges in the database, including one-time and recurring contributions.
• Track pledges, pledge payments, and send pledge reminders to ensure timely follow-up.
• Ensure that donor records are organized and categorized appropriately for reporting and outreach purposes.
• Ensure the database is organized and managed efficiently.
• Regularly clean up and deduplicate records to maintain database integrity.
• Monitor and correct errors or discrepancies in data.
• Assist in the preparation of donor stewardship reports and communications.
• Prepare and mail donor acknowledgment letters.
• Work closely with the development and finance teams to ensure consistency in donor tracking and financial reporting.
• Support other fundraising initiatives as needed, including event data entry.
• Maintain confidentiality and security of all donor information, adhering to privacy regulations and best practices.
• Ensure compliance with data protection and privacy laws.

Qualifications:

• High school diploma or equivalent required; Associate degree or higher in a related field preferred.
• Previous experience with donor databases (e.g., Salesforce, Raiser’s Edge, Bloomerang) or data entry in nonprofit settings is a plus.
• Strong attention to detail and accuracy in data entry.
• Excellent organizational skills and the ability to manage multiple tasks and deadlines.
• Strong written and verbal communication skills.
• Comfortable working with Microsoft Office Suite (Excel, Word, etc.).

Preferred Skills:

• Experience working in a nonprofit fundraising or development department.
• Basic knowledge of fundraising processes, donor stewardship, and donor relations.
• Ability to work independently and as part of a team.

Note: This position description reflects management’s assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned. Interested parties are asked to submit a cover letter and resume by June 30 to Danah Zimmerlee, Executive Administrator: danah.zimmerlee@lfplfoundation.org.

The Louisville Free Public Library Foundation, a non-profit 501 (c)(3) organization, was founded for the purpose of benefiting, promoting, supporting, and enhancing the programs and services of the Louisville Free Public Library. The position described above is not a Louisville Metro Government position.